Enterprise Content Management (ECM) for Corrections
Our ECM software enhances efficiency, improves compliance, and streamlines document management for jails and prison systems.
Transform Content Management for Corrections Facilities
Managing offender records, compliance requirements, and operational workflows is a challenge for correctional facilities. Paper-based processes, disconnected systems, and inefficient workflows can lead to delays, errors, and compliance risks. 3SG’s content management solutions for corrections facilities streamline operations, improve security, and automate workflows—all while maintaining compliance and efficiency.
Why Correctional Facilities Need Content Management
From intake to release, correctional facilities handle vast amounts of documentation. Our content management software supports jail management systems by digitizing inmate files, automating workflows, and ensuring compliance with correctional regulations. Facilities can seamlessly manage incident reports, medical records, disciplinary actions and more.
Time-Consuming Manual Processes
Paper-based and outdated systems slow down decision-making.
Data Silos & Inefficiencies
Information is spread across multiple platforms,
making retrieval difficult.
Compliance Risks & Security Concerns
Strict regulations require controlled access and audit-ready documentation.
Key Features of ECM for Corrections
With OnBase content management for Corrections, facilities can eliminate paperwork, automate workflows, and improve record access for faster processing and better decision-making.
Offender Management
Offender Management
Human Resources Automation
Human Resources Automation
Incident & Grievance Reporting
Incident & Grievance Reporting
Education & Vocational Tracking
Education & Vocational Tracking
Medical & Health Records Management
Medical & Health Records Management
Facilities Management
Facilities Management
Financial Oversight & Budgeting
Financial Oversight & Budgeting
Security & Risk Management
Security & Risk Management
Parole and Probation
Justice System Integration
Download our whitepaper to learn more how offender records management and reporting can help DOCs tackle challenges, streamline operations, reduce manual tasks, and boost compliance.
Benefits of Content Management for Corrections
From intake to release, OnBase content management empowers correctional facilities to operate with precision and confidence.
Centralized Records Management
Access offender, HR, and facility information from a single, secure platform to ensure data accuracy and continuity.
Automated Workflows
Streamline processes like offender intake and release, staff onboarding, and work order submissions to save time and reduce manual tasks.
Seamless Information Sharing
Enhance inter-departmental communication using centralized data and integration with existing business systems.
Enhanced Compliance & Security
Ensure adherence to regulations with automated compliance tracking, secure access controls, and a full audit trail for key processes.
Improved Reporting Capabilities
Utilize real-time insights and automated reporting transparency for audits, compliance, and data-driven decision-making.
Cost Savings
Improve resource allocation, reduce operational waste, and cut expenses with platform consolidation and workflow automation.
Case Study: How Our ECM Software Improved DOC Operations for 12,000 Employees
3SG Plus implemented OnBase for a U.S. State Department of Rehabilitation and Corrections (DRC) to enhance operational efficiency and offender management. With over 12,000 employees, the DRC needed a solution to streamline its workflows, improve data accuracy, and boost investigative capabilities.
Our content management solutions for Corrections integrate with existing systems to capture sentencing data, automate workflows, and enhance record management. Additional workflows addressed specific corrections needs for security certifications and facilities service requests. Ongoing managed services, user adoption training, and help desk support help the DRC maximize its investment and ensure smooth operations.
What You Can Expect When Working with 3SG Plus
We don’t just provide content management solutions for Corrections—we ensure a smooth transition and long-term success with a dedicated support team by your side.
Onboarding & Implementation
Personalized assessment of your facility’s needs
Step-by-step migration planning
Seamless OnBase integration with minimal downtime
Managed Services
Continuous system monitoring and performance optimization
Proactive updates and security enhancements
Custom workflow automation to fit your processes
Ongoing Support & Training
24/7 expert assistance for troubleshooting
Hands-on staff training to maximize adoption
Regular check-ins to optimize system performance
Frequently Asked Questions (FAQs)
How long does it take to implement OnBase ECM in a correctional facility?
The timeline varies based on your current system and customization needs, but most facilities see full implementation in three (3) to six (6) months. Our team ensures a smooth transition with minimal downtime.
Can OnBase ECM integrate with our existing correctional and court systems?
Yes. OnBase seamlessly integrates with justice systems applications to enable real-time data sharign if an API is available. These systems can include parole, probation, and court case management platforms.
How does ECM help with compliance and audits?
OnBase automates compliance tracking, generates audit-ready reports, and ensures secure, role-based access controls to meet CJIS, HIPAA, and government regulations.
What kind of support does 3SG Plus provide after implementation?
We offer technical support, managed services, and ongoing training to ensure your team gets the most out of OnBase. Learn more about our ECM professional and managed services.
What’s the first step to getting started?
The first step is a consultation where we assess your current workflows, identify inefficiencies, and recommend a tailored ECM solution.
Your Inquiry. Our Priority.
Looking to improve your correctional facility’s operations? Fill out the form to find out how our OnBase services can integrate with your court document or inmate management systems to reduce manual processes and increase overall efficiency.
Corrections Resources
Optimizing Efficiency in Corrections
This white paper explores how modern records management and real-time reporting solutions can transform Departments of Corrections by improving operational efficiency, enhancing decision-making, and ensuring compliance in critical areas such as offender management, staffing, and facilities maintenance.
Streamline Grievance Tracking in Corrections
This blog highlights how OnBase transforms grievance tracking for Departments of Corrections by automating workflows, enhancing compliance, and improving transparency, enabling efficient, secure, and accountable management of offender grievances.
Hyland OnBase Solutions for Corrections
Hyland OnBase solutions help correctional facilities streamline operations, ensure compliance, and improve efficiency by centralizing inmate and employee records, automating workflows, and integrating seamlessly with existing systems.