Manufacturing businesses face significant challenges in managing production line documentation and inventory data. When manufacturers rely on outdated, labor-intensive documentation methods, companies often experience a lack of efficiency and data accuracy. OnBase by Hyland is an enterprise content management (ECM) platform that streamlines critical process documentation and data to ensure compliance, reduce costs, and foster operational excellence.
The Role of OnBase in Production Line Documentation
Production lines generate a great deal of documentation including quality control reports, inspection logs, and compliance forms. OnBase centralizes these documents within the platform to a single repository that simplifies storage, access, and retrieval. With OnBase, manufacturers benefit from the following:
- Automated Document Capture and Indexing: Optical Character Recognition (OCR) technology and automated workflows reduce manual data entry.
- Version Control and Audit Trails: Secure versioning ensures accuracy and traceability, vital for compliance and process optimization.
- Immediate Accessibility: Employees can quickly locate documents to make informed decisions, reducing downtime and enhancing production line efficiency.
Enhancing Inventory Management with OnBase
Inventory management is another critical area where OnBase shines. The OnBase platform integrates with other business applications like enterprise resource planning (ERP) systems to deliver real-time insights and optimized workflows. Key capabilities include the following:
- Workflow Automation: Automating routine inventory checks and order management minimizes errors and accelerates processes.
- Real-Time Reporting and Analytics: Interactive dashboards provide actionable insights into inventory levels, trends, and discrepancies, so stakeholders can proactively make decisions.
- Secure Data Management: Role-based access protects sensitive information and ensures team members have the right level of permissions to perform their duties.
Case Study: Manufacturing Success with OnBase
Shaw Industries, a leading flooring manufacturer, deployed OnBase to revolutionize its document and inventory management processes. By automating data capture and reducing manual touchpoints, Shaw experienced the following benefits:
- Significant Time Savings: A 100-page document that once took hours to process can now be added to the OnBase platform within minutes.
- Improved Compliance: The audit trail and document retention capabilities within the OnBase platform ensure regulatory adherence.
- Enhanced Employee Productivity: Process automation reduces manual workloads and gives staff the ability to focus on higher-value activities.
The Competitive Edge
Adopting OnBase for production line documentation and inventory management equips manufacturers with tools to enhance efficiency, reduce costs, and achieve faster time-to-market. By centralizing content and automating workflows, OnBase empowers manufacturers to remain agile, competitive, and compliant.
3SG Plus is an authorized OnBase reseller, integrator, and professional services provider. Our team has 20 years of experience implementing and managing OnBase systems for public and private sector clients. We offer solution design, implementation, and maintenance services designed to help achieve your business goals and maximize ROI.