What is OnBase for Global Trade?
OnBase by Hyland is a robust platform that can streamline and automate the complex processes involved in global trade management. The solution focuses on enhancing the efficiency and accuracy of handling international transportation documents such as freight invoices, commercial invoices, and bills of lading. By digitizing these documents and automating data extraction, the platform helps organizations reduce manual data entry, minimize delays, and improve overall operational efficiency in global supply chain processes.
What Does it Do?
Advanced Document Capture: Organizations can instantly capture and digitize trade and transportation documents in various formats (i.e., fax, email, and scanned images). This feature ensures that all critical documents are easily accessible and manageable in a centralized digital location, which eliminates the need for physical storage and reduces the risk of lost or misplaced documents.
Automated Data Extraction: The solution automatically extracts important metadata from documents without the need for custom coding. The data is then seamlessly integrated into existing Global Trade Management (GTM) and Transportation Management Systems (TMS) to support real-time updates and reduce manual data entry.
Configurable Workflows and Integrations: With configurable workflows and robust integration capabilities, OnBase connects various trade management and transportation systems. Companies can automate document and data routing to appropriate personnel or systems based on predefined business rules, so the right information reaches the right hands at the right time.
Comprehensive Compliance and Record Management: OnBase simplifies import/export compliance with secure document retention and records management features. These can be easily adapted to meet evolving customs and trade regulations and ensure that organizations maintain compliance across all aspects of global trade.
Focused Industry Support: The solution is tailored to support a wide range of industries and stakeholders in global trade including shippers, trade authorities, and logistics service providers. It is designed to meet the specific needs of sectors such as manufacturing, retail, pharmaceuticals, transportation, etc.
What are the Benefits?
Increased Efficiency and Reduced Costs: By automating document capture and data extraction, organizations significantly reduce manual labor costs and errors associated with data entry. This leads to faster processing times, reduced freight spending, and improved operational efficiency.
Enhanced Visibility and Control: With all documents digitized and stored in a central location, organizations gain complete visibility into their supply chain processes. This visibility improves decision-making and control over supply chain events, reducing delays and enhancing overall logistics management.
Improved Compliance and Risk Management: OnBase ensures that all compliance-related documents are securely stored and easily accessible to reduce the risk of non-compliance with international trade regulations. Automated workflows also help mitigate risks associated with document loss or mismanagement, ensuring smoother customs clearance processes.
Seamless Integration and Scalability: The solution’s integration capabilities extend the value of existing IT investments by connecting disparate systems across the supply chain. Its scalability allows organizations to adapt quickly to changes in the market or regulatory environment without significant additional investments.
Enhanced Customer Experience: By automating the billing process and ensuring timely and accurate documentation, organizations can improve customer satisfaction. Faster document processing and fewer errors contribute to a smoother experience for all trade partners involved.
Where Does 3SG Plus Come In?
3SG Plus is a trusted OnBase reseller, integrator, and professional services provider. Our team of experts works closely with your organization to understand your specific needs and customizes solutions to maximize efficiency and return on investment (ROI). We provide the following professional and managed services:
Tailored Implementation Strategies: 3SG Plus develops customized implementation plans tailored to each organization’s unique requirements and business goals. We ensure that the deployment process is smooth, minimizing disruptions to your operations while maximizing the benefits of the solution.
System Integration Expertise: Our team has extensive experience integrating OnBase solutions with various business applications. We ensure that each OnBase deployment seamlessly integrates with your existing infrastructure to enhance data flow and operational efficiency.
Training and Support: We provide comprehensive training for your staff to ensure they are fully equipped to use the new system effectively. We also offer ongoing support to address any issues to ensure your platform operates as intended long after implementation.
Continuous Optimization: 3SG Plus helps you optimize your OnBase solution, so it can adapt to changing market conditions and regulatory requirements. Our proactive approach ensures that you can always leverage the solution to its fullest potential, maximizing ROI and staying ahead of the competition.
By partnering with 3SG Plus, you gain access to a wealth of expertise and resources that will help you centralize content management, ensure a swift return on investment, and experience a significant boost in operational efficiency.